Corporate - Conferences - Symposiums

  Don’t let stale and limited means of communication slow your organization’s momentum down.

With video conferencing, LED/video walls, and digital signs – you can restore spark and engagement in your teams.

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Whether your corporate meeting is taking place in a large ballroom, or smaller  breakout rooms, Audio Visual Dynamics has the technology, knowledge and the tradition of excellence to craft the highest level of audio performance to every seat in the house.

AAW’s creative sound designers and skilled sound technicians utilize computer-system design tools to predict accurate audio coverage patterns before setting foot in a venue. Then we ship, assemble, and operate our systems minimizing set up, so you have more time to rehearse your presentation. Also, all of our gear and electronics are tested meticulously by our in-house technicians to maintain the highest level of quality control before deployment.

AAW has the audio systems needed to provide sound reinforcement to all size and venue configurations. And unlike other AV suppliers, we own over 99% of our equipment.

• Talented, experienced audio tech support minimizes equipment problems.
• Our team is well-versed in audio mixing, recording, and podcasting
• Our AAW sound engineers have a wide range of diverse experience from famous concert halls, live broadcast award shows, national live entertainment, and Fortune 500 companies.
• Backup equipment is always on hand at your event site, at no charge if not used.

Sound travels. And in big rooms, there are audio challenges that only the most experienced audio technicians can demystify. AAW takes great pride in our ability to distribute sound evenly throughout event spaces.

When supplemental audio is required due to size and coverage, we often deploy delay speakers. Audio time alignment is necessary from speaker to speaker over distance, so we utilize digital delay processing to align the audio. The sound wave has to arrive from the main arrays and delays simultaneously to achieve intelligibility and clarity.

To ensure flawless production, our team members are in constant communication with each other. AAW utilizes Wireless Communication for all our on-site and even off-site phone bridge communication needs. Whether wirelessly or fixed position, your presenters communicate with the audience, and the crew communicates via com headsets. The AAW team stays interconnected so the stage manager can call cues to align videos, audio and lighting cue’s, VOG’s, or any time-sensitive event cue that is required.

The result is a better listening experience for everyone, with your message delivered the way it was intended to be.

In addition to your live event presenters, you might have off-site attendee’s joining in, or a video to show, or even a performer or band might be added to keep the excitement level sky-high. In every situation, AAW’s network-based audio systems can make the calculated accommodations to maintain and balance the highest quality audio throughout the room.

AAW features state-of-the-art digital wireless microphone systems as well as professional-grade analog mics to suit every budget. Before arriving at the venue or going on-site, at our testing facility, we analyze and perform radiofrequency coordination for every event based on microphone count needs and city location. We then coordinate our frequencies allocation report directly with the venue so that we do not use their frequencies, and they are not using ours. This prevents inner modulation or interference on-site.

From 10 to 100 mics or more, every frequency detail is addressed to ensure interference-free operation.

Not everyone is an experienced or accomplished speaker. Because we’ve done such extensive preparation before we arrive at the venue, there’s always ample time for presenters to rehearse.

• We’ll practice with your presenters, so they become familiar with presenting on stage.
• We’ll advise them on how to operate and work with their equipment.
• We’ll coach them and help them relax so they can make their best presentation.

We never make a client adjust to us. Instead, we adapt to the client and make the necessary level changes so that each presenter can be heard loud and clear. Our audio technicians have worked with talent in venues worldwide and on tour with major acts. The skill they bring to our clients’ presentations makes an enormous difference in helping each presenter be confident that their sound will be the very best.

Providing professional-grade audio for a major meeting or conference is a challenge not to be left in less experienced hands. For over 15 years, AAW has been servicing corporate clients, in many industries, connect with their audiences via pristine audio production design and execution.

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When executed well, video presentations at a corporate conference, sales meeting, product launch, or specialty event can have instant impact.

Increased projection brightness, higher resolution displays, and lower pixel pitch LED walls are all components that will elevate the visual experience. However, the key to making video look great is in knowing how to calculate the impact that other lighting in the room will have on the brightness of the video display.

• Live webcasts and webinars
• Training videos
• Guest speakers
• Online video libraries, such as Vimeo and YouTube
• New product introductions
• Promotional messaging and commercials
• Speaker presentations
• IMAG
• Media Recording
• Video Editing
• Storyboarding
• Company award shows
• and more

The video engineers and lighting designers at AAW collaborate to make your video productions look their very best in every lighting condition—whether stage lights are focused on a single presenter, or the room lights are elevated for a working session.

If we’re using digital projection, we know we need sufficient brightness to compete with stage and scenic lighting along with the appropriate screen size to ensure visibility throughout the room. With LED walls those lighting concerns are eliminated, or significantly reduced, even if house lights are on at 100%. The brightness of an LED wall may at times be the best option to ensure optimal image reproduction for attendees. Consequently, LED wall size scalability, resolution, and pixel pitch are important factors to making sure screen size meets the needs for all attendees. AAW can design and supply the right video display for every installation.

For larger audiences and rooms, a super-sized LED wall that is 40–80 feet wide is impressive. What’s more remarkable is when that wall is curved and the audience is treated to an immersive video experience.

Video immersion can be achieved on a smaller scale as well. Today’s super crisp and powerful monitors display video that is crystal clear, no matter the size of their screen displays. From smaller breakout rooms where floor area is at a premium, to workshops where each table needs a local display, and even meeting rooms requiring 90-inch monitors, AAW can make your video presentations look outstanding for every size audience and session type.

Corporate events such as award banquets or new product launches are important events on your company’s meeting calendar. At AAW, we make sure your content is perfect before showcasing it to your audience. We work with presenters, producers, and corporate AV departments to enhance content in order to provide the most impact and readability for your viewers.

Furthermore, unless intended, we never want to see a dark stage or blank screen where nothing is happening. That’s why we create video and lighting transitions to retain audience engagement and energy. These elements build a bridge between presentations so that your corporate meeting runs seamlessly, beginning to end.

A picture is worth a thousand words. When done to perfection, enhanced imagery can carry your message to your intended audience in ways far superior to other modes of communication. Ask the professionals at AAW about our video capabilities. We’ll help bring your company’s next live or virtual event to life. To learn more, call (804) 631-9388 or fill out our contact from below.

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Whether you want to coordinate messaging to reach multiple rooms during a conference, or need to stream or webcast a virtual meeting to offices around the country, AAW can coordinate and output superior audio and video content to every person everywhere. AAW’s full suite of products and team members with decades of experience are here to remove your broadcasting stress.

• Technical advice / support
• Supplemental equipment as needed

• Professional image capturing, video switching, audio mixing, and scenic
• Use your own virtual meeting software or use our secure encrypted one 

• Pre-production planning and support
• AAW mobile studio
• Live streaming platform (fully encrypted and secure)
• Full array of equipment (audio, video, lighting, set design)
• Full project management and team expertise
• Interactive tools & support

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Like many other aspects of business life that have been redefined post-COVID, corporate meetings, conferences, and company events require a flexible, new approach. To meet this need, AAW has widened the field for our clients and meeting participants in a big way. Now, whether presenters and attendees are in person, fully remote, partially remote, or even potentially remote, our capacity to exceed our clients’ event needs have never been greater.

If you’re planning a sales meeting, product launch, advisory board meeting, awards show, or company-wide destination event, you know nothing can surpass the level of engagement of in-person participation. However, weather, travel issues, unforeseen circumstances, and busy schedules can conspire to keep some from attending. With AAW’s “remote-ready” hybrid capabilities, there is no longer any reason for invitees to miss an important event.

AAW’s experience and knowledge of the tools and technologies that help corporate meeting planners succeed is integral. Managing corporate events requires sophisticated technical audiovisual capabilities and a dedicated team of professionals that are highly flexible. This includes a level of attention to detail when it comes to security. We take every measure to ensure that our clients’ most sensitive IP and trade secrets remain well protected before, during, and after events.

Many meetings require bringing everyone together but also having smaller breakout sessions. AAW can create a fully-hybrid ballroom with seamless transitions to multiple hybrid breakout rooms, and then back again.

Working with your platform of choice, AAW can provide various collaborative tools such as whiteboard and live chat to engage all attendees in your hybrid sessions. Group problem solving, team building, and socializing can all happen in a hybrid environment.

AAW can seamlessly blend in-person and remote participants no matter how disparate their locations, or how complex the production requirements.

Putting state-of-the-art audiovisual technology to work for our clients is a key part of the hard assets we bring to every client project. But that’s not where our support ends.

We are keen on details and rehearsals so that speakers and panelists are prepared and present in the most professional light to their audiences. AAW makes sure that every participant is fully prepped in advance whether they are on-site or via our virtual green room.

• AAW producers coach speakers, test sound levels, and adjust lighting for more consistent balance.
• Remote speakers are tech-checked in advance for hardware and software and prepped in our virtual greenroom.
• Our robotic camera operator covers reverse angle studio audience shots so that audience faces – not the backs of their heads – are projected on the monitors and in the Zoom
• Utilizing multiple cameras, we instruct audiences on how to engage with speakers, work with microphones, and where to look for cameras for more connected Q&As, etc.
• Widespread access to microphones means less time is wasted running them back and forth, allowing for a fluid dialogue between panelists and audience members.
• Remote attendee technical support is always just a click away. If there are any issues connecting, or computer problems, we can quickly troubleshoot and resolve.
• AAW can provide presenter kits with pre configured laptops. Remote access software enables us to take control and make sure everything is ready to go.

From entrance to exit, and every audiovisual touchpoint in between, AAW’s experienced production teams help manage in-person, hybrid and fully remote conferences, meetings, and more. We’ll help keep your programs moving and your audiences engaged.

To begin a discussion, call (804) 631-9388